Secretary’s Minutes

9/11/18 Board Meeting

1. Meeting called to order at 7:20pm

2. Meeting agenda was approved

3. New Business:  Tricia was voted in as Secretary

4. Approval of Minutes Reports

1. Coaching Director Report

• In-house:  Everything is ready and schedule is up

• Travel: No issues except that parents are hovering and the referees are telling parents not to

2. Referee Report

• Some referees are not returning for Fall season.  A couple send to contact in the Spring.

• Working with the refs we have to schedule season

• Season is almost all scheduled

• Send an email to refs regarding the offside rule handball.

3. Field Report

• Check to see if there are sandbags on the goals at Pine Rock, West Woods and Shepard Glen.

• We are not using Legion field or Carasone.  

• Hamden wants to fence off Carasone (U8 field)

• In the Spring U8 and Brooksvale.  Might move U10

• U14 field should be seeded.  Brian to talk to Chris

• There is an issue with U14 at Hamden High field regarding cancellations because of school games

4. SCD District Report

• Coaches need to register with CSJA

• Automatic background checks except for new coaches

• Keeping old website until the new system is up and working.

5. Registrars Report

• U8 registration is still open

• Everyone got placed on a team

6. Old Business

• Charity affiliations, precedent-received three requests from organizations for donations.  

• We cannot give donations but can promote-Briand to send letter to coaches.

• In October for Breast Cancer awareness paint the lines and fields pink

• Buy a large quantity of pink socks to sell at profit

• Have coaches as their players (parents) for donations.

• Have a feature games for Breast Cancer Awareness month

• HSA sponsor an Alumni game at Hamden High. Pay player fee to USA soccer.  We need to check on the player fees.

• Date for Alumni game thinking about Thanksgiving weekend.  HSA pay for the referees. Contact Board of Ed for insurance.

• JD is are Medical Advisor.  Will give in access to the website to put a memo block on page.  We need to put a disclaimer.

• Need to clean storage. Should we donate old uniforms to Ginga.

7. Financial Aid

• Financial aid requests are being received

• We need to decide what we are offering

• Free or discounted registrations

• Need to do this on a case by case basis

• Dave mentioned it would not be free but 50%

• We have received 3-4

• The families need to be on some sort of State assistance for reduced registrations.

• We should give more of a discount for families on the free school lunch program.

• Need to have a certain dollar amount for financial assistance and have rules to provide structure

Meeting adjourned at 8:27pm